Interactive Simulator
Check your ROI
Find out how much money your business is losing on repetitive tasks and how AI turns it into net profit from month 1.
Configure your scenario
Copy-paste, reviewing emails, transcribing data...
Status Quo
€180,000
Annual cost of manual work
With Artificial Intelligence
€136,000
Annual Net Profit (+309% ROI)
Cost Projection (12 months)
How this ROI is calculated
The whole formula fits in four lines. Nothing is hidden behind the button.
- 1. Hours lost per month = employees × weekly hours × 4
- 2. Current monthly cost = hours lost × hourly cost
- 3. Monthly cost with AI = current cost × 0.2 + monthly fee
- 4. Annual saving = (current cost − cost with AI) × 12 − setup
A worked example
A company of 10 people, with 15 weekly hours per person on repetitive tasks at €25 an hour.
| Hours lost per month | 600 h |
|---|---|
| Monthly cost without automating | €15,000 |
| Annual cost without automating | €180,000 |
| Annual cost with AI | €44,000 |
| Saving in year one | €136,000 (309% ROI) |
What the calculation assumes
- Hours the AI absorbs
- 80% of the manual hours. The remaining 20% still needs a person.
- Setup
- €5,000 one-off
- Monthly fee
- €250 for maintenance
- Weeks per month
- 4, with no holiday discount
- What is left out
- Extra revenue from replying sooner. Only the cost you stop paying is counted.
Questions about the ROI of automating with AI
Where does the 80% saving come from?
From what we see in pilots: an agent closes around 8 out of 10 cases with nobody stepping in.
In the repetitive processes we automate, the agent resolves around 8 out of 10 cases end to end. The rest goes to a person because it is an exception or because someone should look at it. If your process has more exceptions than usual the share drops, and we adjust it in the audit before quoting.
Does this calculation assume laying people off?
No. It counts working hours that stop going into repetitive tasks.
The calculation measures hours, not headcount. In most cases those hours go back into work that does need a person: calling a hesitant client, closing a sale, reviewing an exception. If your plan is to reduce headcount the figure still holds, but that is not the scenario we assume.
When does the investment pay back?
With the example values, in a little over two weeks of running.
With the example above, the monthly saving is €11,750 and the setup costs €5,000. That works out at a little over two weeks of running. 82% of our projects pass 5× return within the first 90 days, always counting the setup cost inside the calculation.
Written by Juan Holgado, Founder of IberiaIntel
Founder of IberiaIntel, the trade name of OÜ Iberyx Labs. Builds AI automations and does SEO, GEO and AEO work for companies operating between Spain and Estonia. Runs the model infrastructure inside the European Union and operations from the Campo de Gibraltar.
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